NEMIS Portal: How to Register and Login in 2023

This article is about NEMIS Portal in Kenya, what it is all about, and how to register and log in to the platform. I will also share how to go about performing the different functions on the platform.

What is NEMIS?

When the government of Kenya changed the education system to 2-6-3-3-3, they also launched NEMIS Portal.

NEMIS, the National Education Management System, is a web-based data management tool that collects and reports educational institutions.

It also tracks learners’ performance, teaches staff to improve efficiency, and provides a ground for effective management.

All the stakeholders use NEMIS in the education sector:

• The Ministry of Education
• Kenya Primary School Head Teachers Association
• The National Treasury
• Kenya Secondary School Heads Association
• Learners across Kenya
• Kenya Private Schools Association
• The Kenya National Examinations Council
• Teachers, TSC
• Parents or guardians
• ICT professionals
• And other development partners.

How do I register on NEMIS Portal?

To register on NEMIS Portal.

1. Visit Nemis Website (better do this on a computer)
2. Click on Register (if new) on the left of the page and fill out the form on the next page.
3. You will be required to provide your Organization (Ministry of Education, KNEC, TSC, KICD, KEMI, CEMASTEA, ICTA), User Name, Sur-Name, Other Name, Gender, ID Number, Job Title, E-mail, Mobile Phone, and your New Password.
4. Click Save
5. A confirmation message will be shown if successful, informing you to wait for your supervisor to activate your account.

If you are a school head, you cannot use this process. Rather, your access is through the Sub County Directors of Education or the County Director of Education.

NEMIS Portal login

Here is how you can log in

Visit NEMIS Portal:

Scroll down and click on Login. You will be prompted to log in with your username, password, and NEMIS pin shown in the confirmation message when you register. The NEMIS portal is now open!

NEMIS Portal Modules

Within the NEMIS portal are four key modules and their sub-modules. The respective functions of the modules, as well as details of those that you can find within them, are described in the following paragraphs below:

Institutions Module

This module captures the registration and physical aspects of an institution. It achieves this through its six sub-modules, as listed below.

Institutions Registration: This module helps users register an institution with the Ministry. Whether they are registering an existing school or a new one, you can use it.

School infrastructure: It monitors the equipment and fixed assets of the different schools.

School Utility: Captures the utility’s name and a brief description of its type.

Co- Curricula: Captures the co-curricular activities in an institution per academic year and the highest level achieved.

Teaching and learning material: Records and stores course and supplementary materials for students.

Emergency reporting: The NEMIS portal enables the school administration to collect data on any disaster that affects the facility.

Learners Module

This module captures every detail, starting from a learner’s enrollment, performance, and progression in the education system and transition from one level to another. The learner module has five sub-modules, as follows:

Unique Personal Identifier: This module enables the learner to input a birth certificate, ID number, or Alien number, where the system will auto-generate a UPI.

Learner Registration: Captures contact details of the learner.

Student mobility: Captures the learner’s details, mobility type, discharging institution, and the new institution.

Performance Progression: Captures performance details of each learner after completion of a specific level, e.g., Primary, Secondary, etc.

Learner Talent: Captures details on the learner’s talents.

Staff Module

This module captures all of the information for people that work in the education sector. The module has five parts that have information about appointments and mobility.

Teachers and Non-teaching staff registration Module: This interface captures the details of an institution’s teachers and non-teaching staff.

Teacher Mobility: This interface captures transfers of teachers from one institution to the other. It also displays the transfer history of a teacher.

Teaching areas: This Interface captures subjects/units a teacher teaches in an institution.

Study Areas: This interface captures areas a teacher is trained on.

Teachers’ responsibilities: This interface captures duties assigned to a teacher within an institution.

Finance Module

The finance module helps track income and expenditure in all institutions through its five submodules.

Fees: This interface captures the fee amount of an institution with all the approved fee items.

Capitation: This interface sets up the capitation to be disbursed to public Primary and Secondary schools in a given term within a calendar year.

Income Returns: This interface captures all amounts received by the institution within a given year.

Development Fund: Its interface captures projects funded in an institution within a given financial year.

Expenditure Returns: This interface captures the amount spent, milestones achieved, and the percentage completed in a project.

Password

This interface lets you change the password when you forget it.

Reports

The reports interface on this portal allows the user to generate specific reports related to their mandate. This interface will export data for advanced analysis in a prescribed format (excel).